Beginning of the month
01
Billing and opening the monthly cycle
We start the month by organizing the items that need to be billed, collected or carried forward from the previous period.
What we handle
- Prepare and issue customer invoices based on the agreed billing information
- Update outstanding receivables and payables carried over from the prior month
- Confirm any missing documents or unresolved transactions that need follow-up
Early to mid-month
02
Receipts, expenses and bookkeeping
As documents and transactions come in, we keep the accounting records current instead of waiting until month-end.
What we handle
- Collect receipts, supplier invoices and other supporting documents
- Review employee expense submissions and missing information
- Record recurring accounting entries and reconcile bank activity
- Maintain AP / AR status so open items remain visible
Mid-month
03
Payroll and licensed-professional coordination
We organize the data that needs to move between your company, payroll providers, tax accountants and Sharoushi.
What we handle
- Collect attendance, joiner / leaver and payroll-change information
- Coordinate payroll inputs with the payroll provider or Sharoushi
- Prepare accounting data and requested materials for the tax accountant
- Respond to routine questions and follow up on outstanding items with the relevant professional
Late month
04
Payments, collections and open-item follow-up
Before closing the month, we make sure receivables, payables and payment items are not left unmanaged.
What we handle
- Prepare payment lists and approval information
- Check which customer invoices remain unpaid
- Draft or send collection follow-up emails based on the agreed process
- Confirm unpaid supplier invoices and other unresolved AP items
Month-end
05
Monthly close
We organize the final month-end data and complete the recurring close process on the agreed schedule.
What we handle
- Collect final month-end documents and missing transaction details
- Complete routine closing entries and reconciliation checks
- Prepare the month-end ledger for reporting and professional review
- Compile unresolved items that need management attention
Beginning of the following month
06
Report the previous month
Once the books are closed, we turn the prior month into information management can actually use.
What we handle
- Prepare monthly P&L and balance sheet reporting
- Summarize key open finance items and follow-up points
- Support management reporting, HQ reporting or group reporting where included
- Review the prior month with management when the engagement includes a monthly meeting
Ready to simplify your Japan operations?
Book a consultation and we'll map out the right back-office setup for your business.